Hosting Student Organization Events

Event Planning & Registration

Successful events are the lifeblood of student organizations. To ensure safety, compliance, and success, the Center for Student Involvement (CSI) has established a standardized registration process.

General Information

• An event is anything your organization, an individual in your organization, or a group from your organization is representing, hosting, or sponsoring. Organization meetings are events and must be registered.
  • Ask yourself:
    • Are three or more members of my group invited or participating because they are members of our organization?
    • How does this look or appear to the average student or community member?
  • If a reasonable person would associate the gathering with your organization, register it.
• Registration Requirement: Events must be submitted in 1850 in advance of the event date. This process notifies CSI of your plans and initiates the room reservation request.
  • For more information about registration deadlines and event planning, visit our Event Planning Timeline page.
• Approval Process: Submission of an event form does not guarantee approval. Events are not officially approved until the organization receives a confirmation notification via 1850 and the room reservation is confirmed.
• Advertising: Organizations should not advertise an event until they have received official event approval and space confirmation.
• Mission Alignment: All events must align with the University of Dayton’s educational mission, Catholic and Marianist identity, and the Commitment to Community.
• Cancellations: If an event is cancelled, the organization must update the event status in 1850 immediately to free up the space for other groups