Mass Emails & University Email Accounts
Student organizations may not disclose or collect information in email that they are privileged to access because of their status at the University. Those wishing to transmit broadcast email containing essential University announcements to students, faculty, and/or staff must obtain approval from the appropriate administrative authority. Please contact the Center for Student Involvement when wanting to send or obtain information on student organizations and specific contacts.
Student organizations are prohibited from sending emails to multiple organizations requesting assistance, participation in events, solicitations, etc. Any student organization wishing to send a message to other organizations is requested to send their message and any attachments to the Center for Student Involvement to be included in the Weekly Student Organization Leaders' Email that is sent every Tuesday afternoon by emailing studentorgs@udayton.edu. Organizations in violation of this policy may face disciplinary sanctions or jeopardize recognized organizational privileges.
Student Organization Email Accounts
We highly recommend that student organizations use official @udayton.edu email accounts, as these accounts can be easily recovered after officer transitions. Student organizations can request a University of Dayton email account or make changes of access for their organization may do so by filling out the Request/Change Email form on 1850.
Student Organization Websites
Student organizations are not permitted to have or purchase websites hosted outside the University of Dayton*. Recognized student organizations are provided a customizable website through the creation of their organization’s 1850 page. Please contact the Center for Student Involvement if you would like further information.
*Exceptions to this University Guideline can be made by UDit in collaboration with the Center for Student Involvement. Contact CSI if your organization would like to request exemption.
Social Media
Student organizations represent themselves, the Center for Student Involvement, the University of Dayton, and any local or (inter)national affiliations at all times. This is particularly true regarding content posted online. Student organizations are expected to monitor the use of organizational social media accounts and maintain content that aligns with the values of the organization and the University of Dayton. Organizations using social media in ways inconsistent with University policy may face disciplinary sanctions or jeopardize recognized organizational privileges or standing with the University.
- Within the social media account, student organizations must not use the names, logos, trademarks, or photos that belong to another person or business without their permission. Student organizations’ social media accounts are not official University social media accounts, and organizations should make it clear on their social media accounts that they are not official University accounts (e.g., add to the bio or comparable section, “This is not an official UD account”).