Financial Management in 1850
Each student organization has its own portal in 1850. Student organizations should use 1850 to track all of their financial transactions. Below are functions available under the Money section that outline the Center for Student Involvement’s intended use for student organizations.
Accounting Book Tab
The Accounting Book lists all currently available budgets, including "Organization Ledger" and available grant funds.
Organization Ledger
-
The Organization Ledger is directly tied to the University accounting system and shows income and expenses approximately 24 hours after the income/expense is recorded.
- Expenses by p-card are posted at least once per month.
- Expenses through Runway are posted approximately one day after the final invoice is processed.
Money awarded through SGA will be located under “SGA Fall/Spring Funding” or “SGA Special Request Funding” Please note that funds awarded through SGA will not be directly deposited into the “Organization Ledger.”
Funds awarded through Pepsi or other grants will be located in those budget areas.
Budget Tab
The budget tab is where student organization leadership can submit financial requests. Financial Requests are mandatory for student organizations as the request allows members, advisers and staff to see/approve how student organizations want to spend funds.
- Requests can be made by selecting the “Request a Payment” (blue button) located under the “Student Organization Financial Management Tool” (red button) at the top of the Budgeting page.
- If students require guidance on how to complete financial requests then they should select the “Student Organization Financial Management Tool” (red button) to access step-by-step instructions for submitting requests.
Online Revenues
The Online Revenues tab will allow members to see who has paid for which items sold through student organizations’ 1850 stores (See CSI office for store set-up process and approval).